Step 1 Register
Before you can log in to the system, you must register as a user. When you complete the registration process, an email is immediately sent to the email address supplied, confirming your registration and your password.
If you have registered and you subsequently forget your password, you can ask for the password to be sent to your email address.
If you have any technical queries (such as how to register) please contact our support team (email is the best option) support@eventznet.ie or by phone during standard office hours on ROI: ++ 353 1 525 2028 ; UK ++ 44 28 909 976 10. For enquiries relating to the Conference, please contact the conference secretariat: Jacinta Scannell. Email: jacinta.scannell@conferencecollective.co.uk. Telephone: +44 20 8977 7997
Step 2 : Start the New Abstract Submission Process
All abstracts must be submitted through this system. The main abstract text and the abstract title must be entered into the system before you can enter all information.
Detailed instructions to assist you with your abstract are available in the Abstracts Guidelines document. Please click here to download the College of Occupational Therapists 35th Annual Conference Guidelines.
Abstracts may be completed in a series of steps. If, for example, you start to enter your abstract and realise that you do not have all the relevant information to hand, you will be able to save your submission before finalising it. You will then be able to log back in to the system and resume the submission process.
NOTE: You must be logged in to the system to submit an abstract. Please have all your abstract information ready before you start, as this will make life a lot easier for you. We strongly advise that you have any text parts in a file in your word processor so that you can copy and paste them into the system. You will be able to type them in, but there is no spell checker (for example) in the small boxes provided for this information.
You can enter your abstract text in any word processor, but you MUST copy the text into the official abstract template. Save the document onto your computer.
please right click here and click "Save As" to save the document to your computer.
1. Click the New Abstract Menu Item This will bring you to the page where you will see the New Abstract button as well as a list of any abstracts that you started to submit but have not yet completed.
2. Click the New Abstract button. The New Abstract page will open up. You will see a list of the abstract items that you should enter into the system.
Title: This is where you enter your abstract title. A maximum of 12 words is allowed.
Content: This is where you will paste your abstract content. The box that you will paste the content into is specially designed to allow for the kinds of formatting accepted for this abstract submission process. We advise keeping formatting to a minimum. When you paste your content into the box provided, you may be asked one of the following questions:
1. Do you want to allow this webpage to access your clipboard?
2. Would you like to clean Word format? You should click OK for either of these questions.
Each of the other menu items refer to the abstract content required. You should click on the item to enter the content.
IMPORTANT NOTE: You will not be able to enter any other details than the title and content until you have entered both of these.
Navigating the System
The system is designed to be as few steps as possible, and to ensure that you can both enter and change information as required. When you see a
* next to an item, this means that you must complete the section.
In each stage of each step you will see a Next button. Pressing the Next button will save the information you have entered and present the next stage or step to you.
Once you have completed a stage, you will be able to go back and change the information if you have to. When you have finished a step, clicking on the Next button will bring you to the next step automatically.
A green tick will appear beside the item once you have entered it. If you need to stop at any point, you can navigate away from the page. Any information you have entered in that stage will be lost. You will be able to resume entering your abstract by going to the Your Abstracts page.
Step 3 : Gather Your Abstract Information
For a printable version of the Abstract Guidelines, please click here. If you still can not find the assistance you need, please either contact our technical support (for technical issues) support@eventznet.ie or contact the conference secretariat: Jacinta Scannell, Email: jacinta.scannell@conferencecollective.co.uk. Telephone: +44 20 8977 7997.
Along with the abstract title and content, you will be asked
for the following information:
References: You can enter up to 5 references.
Referencing must be Harvard style. Please do not include any references in the
abstract template. You will be asked to enter them directly into the system.
Keywords: You will be asked to choose the primary
keyword that your abstract should be considered under, and to choose up to 3
additional keywords. The full list of keywords is detailed in the Abstract
Guidelines document. You must choose at least one keyword from the list
provided on screen.
Learning Outcomes: You will be asked to enter up to 3
learning outcomes for your abstract. You must enter at least one learning
outcome. The total word count for the learning outcomes must not exceed 32. We
advise typing them into Microsoft Word (or other word processing application)
first. The system will warn you if you exceed 32 words.
Research governance compliance/ethical approval: If
your abstract reports research carried out in health or social care settings,
you must provide the details of the ethical approving organisation and
reference number. If it does not, then you will not need this item. The system
will ask you if the abstract does or does not report research carried out in
health or social care settings. You must answer either yes or no.
If you answer yes, then you will be asked to enter the
reference number and issuing body. Please have this information to hand before
you start to submit your abstract.
Principal Author: You will be asked if you are the
principal (main) author for the abstract. If you are, then your contact details
will be used. If you are not, you will be asked to enter the name and contact
details of the principal author. You must enter the Title, Initials and Surname
of the principal author, along with their email address and their postal
address. Please have this information to hand before you start to submit your
abstract.
Authors Affiliations: You will be asked to enter the
affiliations of ALL authors for the abstract. You may enter a maximum of 10
institutions. You will be asked to state the institutions to which each author
is affiliated after all institutions and authors have been added. Please ensure
that you have the institution name, region and country for each institution
that each author of the abstract is affiliated to.
This information will be printed in the book of abstracts.
Institutions should be entered in the order in which you wish them to appear in
the book of abstracts. That is, if the principal author is affiliated to the
University of Durham, and also to Leeds Metropolitan University, and you wish
for the University of Durham to appear first in the list, enter the University
of Durham in the first set of boxes.
Once you have entered all the institutions that authors of
the abstract are affiliated to, you will be asked which of these institutions
the principal author is affiliated to. You will need to check the correct
box(es).
Contributing Authors: You will then be asked if there
are any contributing authors for the abstract. If there are no contributing
authors, you can proceed. If there are contributing authors, they should be
entered in the order in which you wish them to appear in the book of abstracts.
You will be asked to enter the author title, initials and
surname. You will also be asked to check the boxes next to the institution(s)
that the author is affiliated to.
You may enter a maximum of 10 contributing authors. Please
have the details of any contributing authors and the institutions to which they
are affiliated ready before commencing the abstract submission process.
Authors Biographies: You must submit a brief
biography for the principal author, and may submit one for one additional
contributing author. The biographies should not contain more than 25 words. You
will be able to copy and paste the biography text from your word processor into
the box supplied on the system. Please have the biographies ready prior to
starting to submit.
Co-Author Agreement: If you have entered any
contributing authors, you will be asked if all co-authors have agreed to
present in the absence of the principal author. If you have not entered any
co-authors, you will not be asked this question. If you have not obtained prior
agreement from any contributing authors, please do so before starting the
abstract submission process.
Service Users: You will be asked if there are any
service users involved in the presentation. If there are, you will be asked to
enter their names. If not, you will click the Next button.
Presentation Type: You will be asked to choose your
first preference for presentation format from a list which includes paper
presentation, seminar, round table, workshop, poster display, poster discussion
sessions and innovative technology. You must select one of these as your first
preference and one of the others as your second preference.
Session Format: You will be asked to describe how you
will present your work and how you plan to involve your target audience. The
box provided allows for a maximum of 30 words. We advise that you type it out
first in your word processor and then you will be able to copy and paste it
into the box provided. You must provide a description of how you will present
your work.
Target Audience: You will be asked to select the
target audience for your abstract. A list of options will be presented and you
should check all of the boxes next to the audience levels that you are
targetting with this abstract.
Preferred Conference: You will be asked if you are
happy to present at all of the concurrent conferences, or to choose just one.
Awards: You will be asked if you wish for your
abstract to be considered for one of the awards (open only to members of the
British Association of Occupational Therapists). If you do, then you will be
asked to choose the award and to enter your BOAT number. If you do not, then
you will click the Finish button.
When you have all this information to hand, you should go to
the abstract submission site and log in (if you have already registered, or
register and log in if you have not yet done so).
NOTE: Abstracts may be completed in a series of steps. If, for
example, you start to enter your abstract and realise that you do not have all the
relevant information to hand, you will be able to save your submission before finalising
it. You will then be able to log back in to the system and resume the submission
process.
IMPORTANT NOTE: Your abstract will not be submitted until you click the Finish button. When you click the finish button, you will be able to come back at a later point (before the review process starts) to edit any aspect of your abstract.
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